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BOD Position Descriptions – Vice President of Membership
Position Summary
Manage the membership function to successfully achieve an increase in chapter membership. Manage the upkeep of the chapter’s membership database to produce an annual membership roster or directory.
Responsible To
Chapter members, Chapter President, State Council Membership and At-Large Director
Responsibilities
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Recruit members to the chapter
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Greet all guests at monthly membership meetings ensure each new member is personally welcomed by the board and introduced at membership meetings. This may include organizing a “buddy system.”
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Keep an up-to-date roster of names and addresses of all chapter members. Put notice in each chapter newsletter that members should contact you to update any changes to their contact information. If addresses are changed, the VP Membership should notify SHRM headquarters. Also, check periodically with members whose email addresses no longer work to obtain their updated information.
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Compile applicants' employment data and contact information for inclusion in the membership roster/database and email distribution list.
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Respond to requests for information about membership through telephone calls, personal contacts, and correspondence.
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Notify each applicant in writing of membership status; contact applicants from whom more information is needed to evaluate application.
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Handle all correspondence in relation to SHRM membership applications and forward all applications to SHRM upon receipt.
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Publish the membership directory either on the chapter website or in print form.
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Maintain supplies of membership materials: applications, informational brochures, etc.
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Carry out ad hoc assignments of President (e.g., membership promotion, recommendation of membership criteria changes, etc.)
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Plan prospective member events.
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Obtain quarterly lists of At-Large members (national SHRM members who are not members of any chapter) in your area from your Area Manager at SHRM. Use those lists to invite At-Large members to your chapter events.
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Reconcile the chapter membership list against the membership list from National SHRM to ensure that all members who are designating our chapter as their primary local chapter are accounted for.
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Attend monthly membership and Board of Directors meetings.
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Participate in the development and implementation of strategic short-term and long-term planning for the chapter.
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Represent the chapter in the Human Resources community.
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Complete other assignments as requested by the President or the Board of Directors.
Requirements
Must be an SHRM member in good standing elected by the chapter membership.
